Quickbooks vs. SAP Business One

For some time, recently developed finance software has been blurring the line between accounting software and ERP systems. A lot of people refer to both concepts interchangeably to mean the same thing, even though they are quite different.

Who can blame them? Accounting software like QuickBooks comes with features that help integrate business functions across different departments. While this can make it an ideal alternative to ERP software when starting out, there are some functions that need you to invest in ERP systems, like SAP Business One, as your business grows.

With business growth comes an increased need to use more applications for the different business functions, and ERP systems ensure that there can be some level of communication and integration between these solutions.  Ideally, learning the difference between ERP solutions like SAP Business One and accounting software like Quickbooks is the first step to knowing what will work best for your business.


Quickbooks allows a maximum of 30 users. While this might be enough when starting out your business, it might not always work for the long haul. SAP Business One, on the other hand, offers more scalability, allowing you up to 500 users. This way, SMBs can use it when expanding to meet customer, product, and vendor demands.


Quickbooks is mainly created for the general public. It offers about 30 add-on products which you can use to refine your experience to your specific industry. When looking for a tailored experience to your specific industry, SAP Business One is the better solution. It comes with about 600 prepackaged industry-specific solutions that can further be tailored to your specific needs.

Inventory Control

Quickbooks is a great option for basic inventory management functions such as inventory tracking. If you need LIFO or FIFO, or even LOT and bin management, SAP Business One is the better option. It gives you a tailored approach to inventory management for optimal decision making and offering real-time information. You can use it to both choose pricing structures and monitor your inventory levels.

Ideally, Quickbooks is great for basic business functions. SAP Business One is the better option when looking for a more diverse integration of business functions.

Pick your option depending on the stage your business is in.

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