5 More Reasons Why You Should Upgrade from QuickBooks to SAP Business One

Enterprise growth is a usually good problem to have: more customers, more transactions and, hopefully, an increase in your bottom line. You started your business using QuickBooks, because it’s a good accounting software for very small businesses. But as your business continues to expand, you come to realize that it is outgrowing QuickBooks’ capabilities.

In our earlier post, we compared QuickBooks capabilities to SAP Business One‘s strengths in scalability, integrated system modules, inventory management, and reporting. Here are 5 more powerful reasons why SAP Business One is the upgrade you should opt for when QuickBooks no longer fits the needs of your business.

1. CRM

From Add-On to Integrated

Users of QuickBooks must purchase a CRM add-on that requires a synchronization-based integration, and users may need to drill down a bit to get the information they need. In comparison, SAP Business One has a robust integrated CRM module that helps you manage sales opportunities, customer service and business partner data in order to make informed business decisions in real time.

2. User Permission Flexibility

From Unspecified Access to Permission for Individual Users

QuickBooks allows almost no flexibility in setting user permissions. While you can restrict access to modules, reports or some sensitive data, you can’t set specific user permissions. This means that all users in your company can access the same information regardless of their role, which could create security problems. But in SAP Business One, you can set permissions for each user role and limit access for any user throughout the entire system .

3. Compliance

From Inconsistent Audit Trails to Full Compliance Support

Your company may need to comply with certain regulations, whether they are related to accounting, health care, food safety, among others. QuickBooks is not designed to be compliant and doesn’t provide you with tools to create good audit trails. In particular, QuickBooks is not compliant with Generally Accepted Accounting Principles (GAAP), which means that it allows users to change accounting numbers without the benefit of an audit trail. SAP Business One, however, is powerful enough to give you the ability to be GAAP compliant as well compliant with other regulatory requirements.

4. Microsoft Integration

From Limited Synchronization to Full Real-Time Integration

While you can synchronize QuickBooks with Microsoft Outlook, SAP Business One is completely integrated with Microsoft Office in real time. You can take advantage of the full Microsoft suite, including Outlook, Word and Excel.

5. Account Number Segmentation

From No Account Structure to Account Segmentation Capability

Account number segmentation is important in an enterprise’s financial reporting. A segment represents the separate financial information and separate management strategy in a business line, a department, or a regional division. You can use summary reporting to review the company by segment to learn which areas are performing better than others. QuickBooks doesn’t have account number segmentation capability at all. In contrast, SAP Business One offers up to 10 segments for account numbers.

QuickBooks gives small businesses solid, basic accounting functionality at a reasonable price. However, for an expanding enterprise with needs that reach beyond just accounting, QuickBooks is no longer adequate and it needs to be replaced with a fully-integrated ERP system like SAP Business One.

Consultare is an SAP Gold Channel Partner that can implement the right SAP Business One solution for your growing business. To learn more, contact us today.


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