QuickBooks to SAP Business One

But if your enterprise is expanding and you use QuickBooks, it may no longer deliver the operational efficiencies, visibility and competitive edge you need. Here are 4 compelling reasons why upgrading to SAP Business One is the best choice to meet increasingly diverse business requirements as your business grows.

1. Scalability

From Limited to Exceptional

Although QuickBooks is a popular and well-respected software choice for many small businesses, it doesn’t scale well. After you enter a certain number of transactions, you may begin to experience a gradual slow-down in performance. QuickBooks’s other limitation for scaling is that it accommodates no more than 30 users at a time. SAP Business One, however, operates on Microsoft’s SQL Server, which handles a sizeable increase of data without degradation of software performance. What’s more, the number of users in SAP Business One can range from 5 to 500, making it a great choice for your business as it expands.

2. Advanced Features

From Accounting to Complete Business Management System

QuickBooks’ central function is accounting. Although you can add on some limited inventory management, sales, customer and reporting functionality if you buy QuickBooks Enterprise, it’s still a bare-bones system and is not geared to industry-specific needs. If manufacturing and production are key processes in your business, you’ll need to consider another option. SAP Business One is designed as a fully automated enterprise resource planning (ERP) system that brings together all your business processes–accounting, sales, CRM, inventory management, distribution, purchasing and operations–so you have clear visibility into all of your business processes in real time.

3. Inventory Management

From Minimal Functionality to Comprehensive Coverage

One of QuickBooks’ bigger sticking points for thriving companies is that it is not designed to provide extensive inventory management. It handles only basic inventory tracking using the average costs method. QuickBooks has no tools to support multiple warehouses, bill of materials (BoMs), warehouse availability monitoring, or any other activities that are crucial for complete inventory management. SAP Business One has all of these tools plus valuation methods such as standard costing, LIFO, FIFO and others that will help you access real-time data in order to make optimal business decisions.

4. Reporting

From Limited User-Friendliness to Simplicity and Ease of Use

Creating reports in QuickBooks requires users to follow numerous detailed steps to obtain the results they need, and customizing reports requires even more iteration and skill. An added drawback is that combining data from business processes such as warehouse and inventory to make a meaningful report may be difficult because QuickBooks isn’t a fully integrated system. Conversely, SAP Business One is integrated with Crystal Reports, a reporting industry leader. Backed by the power of SAP Business One’s data transparency, you can easily create meaningful custom reports, charts, or dashboards in the Crystal Report Wizard.

SAP Business One’s strengths in scalability, integrated management of critical business processes, inventory management and reporting can help your business succeed as it grows.

Need to learn more about upgrading to SAP Business One from QuickBooks? Consultare, an SAP Gold Channel Partner, can help. Contact us today.